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Scattered information
Product descriptions, quantities and requirements may be spread across several pages and files.
RFQ preparation support
Make your RFQs clear, organized and ready to send.
Turn a messy RFQ PDF, spreadsheet or document into a clean, editable supplier pack. Get organized line items, missing-detail flags, duplicate checks, an inquiry email draft and a quote-comparison template — starting at $99 for up to 25 line items.
✓ Clear scope · Human-reviewed · No long-term commitment
RFQ WORKSHEET · SAMPLEORGANIZED
Quotation request summary
Example layout · illustrative data only
| Item | Qty | Review |
|---|---|---|
| Laser printer toner | 24 | Checked |
| Network switch | 8 | Checked |
| Office monitor | 16 | Review |
| Power supply unit | 12 | Checked |
✓ Easy to reviewOne structured workbook
Built for teams handling supplier quotations
✓ Editable Excel + CSV✓ Missing details flagged✓ Supplier-ready templates✓ No subscription
The problem
RFQs are detailed. Preparing them shouldn’t take over your day.
Requests can arrive as long PDFs, spreadsheets, emails or mixed attachments. Important details are easy to overlook when everything is scattered.
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Time-consuming cleanup
Manually copying and formatting every line item takes time away from sales and supplier follow-up.
✓
Details needing review
Missing quantities, unclear specifications or inconsistent descriptions need to be flagged before outreach.
What you get
More than a spreadsheet. A complete RFQ starter pack.
We turn the information you provide into a practical, editable package that helps your team review the request and contact its chosen suppliers.
✓
Editable Excel workbook + CSV exportItem numbers, descriptions, quantities, units and available specifications in a consistent layout.
✓
Clean formatting and category groupingOrganized line items with consistent labels, columns and readable structure.
✓
Missing-detail and duplicate checksUnclear fields and possible duplicate entries flagged for your confirmation.
✓
Source references where availablePage or row references help you trace an item back to the source RFQ.
✓
Supplier inquiry email draftAn editable message you can send to suppliers you select.
✓
Blank quote-comparison trackerA simple template for recording and comparing the responses you receive.
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Human review before deliveryFormatting, completeness and obvious extraction issues are checked before the files are returned.
Example workbook previewILLUSTRATIVE ONLY
Product / descriptionQuantityStatus
Printer toner, black24 unitsChecked
24-port network switch8 unitsChecked
24-inch office monitor16 unitsReview
Power supply, 650W12 unitsChecked
Unclear details are marked for your confirmation.4 line items
PRICING & PACKAGES
Procurement documentation, handled with precision.
Thoughtfully structured RFQ files, clear scope and ready-to-edit deliverables — without the clutter or uncertainty.
One-time project pricing · No subscription · Scope and delivery schedule confirmed before work begins
Basic
A detailed, ready-to-review RFQ starter pack.
$99 / project
16 inclusions
- Up to 25 line items from 1 standard digital file
- Editable Excel workbook
- CSV export for easy sharing
- Consistent item numbering
- Clean product descriptions from source text
- Quantities and units organized
- Available part numbers preserved
- Available specifications organized
View all inclusions
- Simple product-category grouping
- Missing information flagged
- Possible duplicates flagged
- Source page or row references where available
- Blank supplier quote-comparison tracker
- 1 editable supplier inquiry email draft
- Human formatting and completeness review
- 1 correction round within the agreed scope
Recommended
Professional
A fuller RFQ workflow for repeat quotation requests.
$299 / project
27 inclusions
- Up to 100 line items across 3 standard digital files
- Everything in Basic
- Separate tabs for product categories
- Master consolidated item list
- Source-file tracking column
- Detailed specifications column
- Manufacturer and brand fields where provided
- Part-number and model fields where provided
View all inclusions
- Quantity and unit normalization checks
- Item numbering and cross-reference checks
- Missing part numbers flagged
- Unclear technical descriptions flagged
- Duplicate model numbers flagged
- Inconsistent quantities flagged
- Possible mismatched units flagged
- Category summary sheet
- Counts of line items by category
- Editable RFQ cover sheet
- Supplier-response tracking worksheet
- Blank quote comparison with supplier columns
- Optional currency column for later quote entry
- Delivery lead-time column template
- Warranty-information column template
- Alternative-product notes column
- 3 editable supplier inquiry email drafts
- Priority review queue
- 2 correction rounds within the agreed scope
Business
Comprehensive document preparation for complex RFQ lists.
$799 / project
32 inclusions
- Up to 250 line items across 5 standard digital files
- Everything in Professional
- Master multi-file consolidated workbook
- Custom category tabs within agreed scope
- Executive RFQ summary sheet
- Line-item totals by category
- Per-file line-item breakdown
- Standardized column naming
View all inclusions
- Detailed source traceability notes
- Cross-file duplicate candidates flagged
- Cross-file inconsistencies flagged
- Missing specification summary
- Missing manufacturer/model summary
- Items needing buyer confirmation list
- RFQ readiness checklist
- Supplier inquiry cover-page template
- Up to 5 supplier inquiry email drafts
- Supplier response log template
- Multi-supplier comparison worksheet
- Unit-price entry columns
- Extended-price calculation columns
- Optional tax and freight input columns
- Lead-time comparison fields
- Warranty comparison fields
- Payment-terms comparison fields
- Exceptions and alternatives tracker
- Clarification questions log
- Quote status dashboard template
- Decision notes and reviewer sign-off fields
- Export-ready CSV data
- Priority handling
- 3 correction rounds within the agreed scope
Standard digital files only. Scanned/image-only PDFs, handwritten documents, highly technical interpretation, supplier sourcing, price research, contacting suppliers, extra files or added line items are not included unless separately quoted. These are preparation and template deliverables—not supplier quotes, supplier outreach, verified technical engineering, or procurement services. Correction rounds cover the agreed source and scope; new requirements are a new scope.
How it works
Four straightforward steps.
Start with a short description of your RFQ. We confirm what is included before any work begins.
Tell us about the RFQ
Share the file type, approximate line-item count and what you need prepared.
Confirm the scope
We confirm the package, file requirements, timeline and price with you.
We prepare the files
Your information is organized into a workbook and review checklist.
Review your package
Receive the prepared files and check them before using them with suppliers.
What this service does
Organizes information supplied by you, prepares structured RFQ documents, flags unclear fields and drafts supplier inquiry emails.
What this service does not do
We do not guarantee product availability, supplier responses, pricing, compliance, delivery, contract awards or purchasing outcomes. You approve all details before sending inquiries.
Questions
Good to know before you order.
Not sure which package fits? Send a short description first. We’ll confirm whether the request fits the service.
Why are so many features included at these prices?
Many inclusions are fields, checks, templates and formatting steps within a single document-preparation workflow—not separate sourcing or consulting services. We work only from the source files you supply. We confirm scope before taking an order.
What exactly is included in the $99 package?
Basic covers up to 25 line items from one standard digital source file. You receive an editable Excel workbook, CSV export, clean item formatting, category grouping, missing-detail and possible-duplicate flags, source references where available, one supplier inquiry email draft, a blank quote-comparison tracker, a human review and one correction round.
Can you work with scanned PDFs or handwritten documents?
The listed packages cover standard digital PDFs, Excel/CSV files and Word documents. Image-only scans, handwritten content, password-protected files or documents that need extensive manual reconstruction must be reviewed first and may require a separate quote.
What does a correction round cover?
A correction round covers reasonable corrections to the agreed output based on the original source files. New line items, new source files, changed requirements or additional deliverables are outside the original scope and may require a separate quote.
What counts as one line item?
One distinct requested product or service entry in your RFQ. Variations, bundles, complex technical schedules or repeated sub-items may need separate counting, which we will clarify before confirming the price.
Do you find suppliers or obtain prices?
No. The service prepares your RFQ information and editable supplier inquiry templates. You choose the suppliers and send the inquiries. Supplier sourcing or price collection is not included.
How long does delivery take?
The expected delivery time is confirmed after we review the file and agree on scope. Timing starts after we receive the required files and confirm the order. Rush work is subject to availability.
What file formats can I send?
Common formats include PDF, XLSX, CSV and DOCX. Please tell us about scanned documents, image-only PDFs, handwritten content or password-protected files before ordering.
Can you guarantee every extracted detail is correct?
No preparation process should be treated as error-free. We organize only the information available in your source files; we do not invent missing specifications. We review the output and flag unclear fields, but you remain responsible for checking the final RFQ before sending it to suppliers.
How do I pay?
Choose a package to open our Tally order form. Payments are collected through Stripe. Please confirm package limits, order scope and refund terms before purchasing.
Can I share confidential RFQs?
Do not send sensitive personal data, passwords, payment-card details or information you are not authorized to share. If your RFQ contains confidential or restricted information, discuss a suitable handling arrangement before sending the file.
Ready when you are
Send us the RFQ details. We’ll help you choose the right package.
Start with the approximate number of line items and the file format. We’ll review the request and confirm the scope before you commit.